How to Optimise Software Licenses with Visibility and Tracking
Gavin Cockburn – VP Workplace Solutions
Gavin helps enterprises simplify IT and drive growth. With expertise in cybersecurity, cloud, and global IT strategy, he’s a trusted advisor known for turning complex challenges into clear business results.
This Video Covers:
How ViadexOne enables IT teams to reduce license waste and improve software ROI by combining real-time software usage insights with inventory data. The demo showcases how to identify underused applications, validate software license allocation, and drive cost-saving decisions with data-backed confidence.
Â
Real-World Use and Insight
In many enterprise environments, software license management is reactive — relying on manual audits or vendor-provided estimates. ViadexOne changes that by providing real-time visibility into actual usage patterns across your IT estate.
With this approach, organisations can:
- Reclaim unused licenses based on low or zero usage
- Detect duplicate or unnecessary installations
- Cross-reference license assignments with device and user data
- Strengthen compliance posture and prepare for vendor audits
- Identify optimisation opportunities across departments or roles
Â
Track Software Usage & Inventory in Real Time
A recent ViadexOne deployment surfaced that a premium design tool was only being opened once a month by 80% of assigned users. This insight allowed the business to downgrade several licenses and reinvest the savings into higher-impact applications.
The power lies in merging two data streams: who’s using what, and what’s actually installed. This allows IT asset managers and procurement leads to make proactive decisions that cut costs and improve software efficiency.Â
A recent ViadexOne deployment surfaced that a premium design tool was only being opened once a month by 80% of assigned users. This insight allowed the business to downgrade several licenses and reinvest the savings into higher-impact applications that showed high engagement and satisfaction scores.Â
Â
FAQs
How can I tell if a license is underused?
ViadexOne tracks active usage (not just installs), letting you set thresholds for minimum use. You’ll see exactly which apps haven’t been opened recently or consistently.
Does this work for SaaS and desktop software?
Yes. The platform supports tracking across both locally installed and cloud-based applications.
Is license usage data enough to make optimisation decisions?
Not on its own — that’s why combining usage with inventory data ensures you’re acting on complete, contextual information.
Â
