At Viadex, our comprehensive compliance capabilities can guide your organisation through these complexities. In this blog, we’ll take a closer look at the challenges of multi-region IT compliance and how we support you in achieving seamless compliance integration into your IT operations.
Challenges of Multi-Region IT Compliance
You know global expansion is not simply a case of building a data centre wherever you find yourself and handing out laptops to all your employees. Here are the top-level considerations you will be faced with:
- Diverse regulatory landscapes: One of the primary challenges in maintaining compliance across borders is dealing with diverse regulatory landscapes. For instance, data privacy laws like GDPR in Europe and CCPA in California have different requirements for data handling and protection. Similarly, tax laws and customs regulations vary significantly from one country to another, making it difficult for businesses to ensure compliance in all regions.
- Security concerns: A study by IBM found that the average cost of a data breach is approximately USD 4.88 million¹, underscoring the importance of robust security practices. Ensuring that software versions are up to date, managing shadow IT, and maintaining strong cybersecurity measures are essential for compliance.
- Carbon compliance and environmental sustainability: With growing concerns about climate change, companies are also expected to adhere to carbon compliance and sustainability standards. This includes reporting on carbon emissions and implementing sustainable practices throughout their operations. For example, the UK’s Climate Change Act² sets ambitious targets for reducing carbon emissions, and international companies operating in the UK must align their operations with these goals.
How We Support Compliance Across Borders
At Viadex, we offer a comprehensive suite of services designed to help businesses navigate the complexities of multi-region IT compliance. Here are some key ways we support your company:
- Compliance integration across the IT lifecycle: We embed compliance into every phase of IT management, from procurement to post-deployment. This includes expertise in VAT reclaim, import/export compliance, adherence to local regulations, and responsible IT waste management, ensuring that you remain compliant throughout your IT operations.
- Data sovereignty and privacy: With a strong focus on data sovereignty and privacy, we help your organisation manage sensitive data in compliance with local laws. This is particularly important for industries like financial services and healthcare, where data privacy is paramount.
- Sustainability and ESG alignment: We support you in achieving your sustainability objectives by integrating energy-efficient technologies and optimising data centre operations. This aligns with the growing demand for environmentally responsible business practices.
Best Practices for Seamless Compliance Integration
Centralised Compliance Management
We implement centralised systems for managing compliance across all regions, using industry-leading cloud-based platforms to monitor and report on compliance metrics. Our expertise in adherence to local regulations ensures that your organisation remains compliant throughout your IT operations.
Regular Audits and Benchmarking
We use automation tools that audit on an ongoing basis to ensure compliance with local regulations and benchmark against industry standards. This helps identify areas for improvement and ensures that compliance measures are effective.
Training and Awareness
We provide ongoing training to IT staff on compliance requirements and best practices. This ensures that all team members are aware of their roles in maintaining compliance.
Technology Adoption
We leverage technology, such as AI-powered compliance tools, to streamline compliance processes and reduce manual errors. ViadexOne, for instance, offers a scalable solution for managing global IT operations and ensuring compliance in a platform-like experience.
Partnerships and Expertise
By partnering with us, your organisation will benefit from our extensive experience in managing multi-region compliance. Our expertise helps navigate complex regulatory landscapes efficiently, ensuring that you can focus on your core business.
Cost Optimisation
We use local invoicing to save on VAT and forex, and centralise sourcing for better pricing and logistics efficiency. This not only optimises costs but also ensures compliance with local financial regulations.
Sustainability Practices
We implement sustainable IT practices, such as IT asset lifecycle management, to reduce waste and align with environmental goals. This includes asset decommissioning services like hard drive destruction to meet compliance requirements.
Maintaining compliance across multiple regions is a daunting task for businesses, but with the right strategies and partners, it can be managed effectively. At Viadex, we’re committed to helping our clients achieve seamless compliance integration into their IT operations. By adopting best practices and leveraging our expert support, companies can navigate the complexities of multi-region IT compliance with confidence.
